RANCH MEADOW CONDOMINIUM ASSOCIATION, INC.

BOARD OF DIRECTORS MEETING MINUTES

NOVEMBER 19, 2003

SUBJECT TO BOARD APPROVAL

CALL TO ORDER

The meeting was called to order at 7:10 p.m. Board members in attendance were Marcy Predmore, Ernie Mecca, Gordon Slack, Phil Balcomb, Bridget Volz, Jim McGray and Bob Addleman. Representing Management Specialists, Inc. was Pamela Coleman.

APPROVAL OF PREVIOUS MINUTES

The October 1, 2003 minutes were approved with two (2) changes: Board member Bridget Volz’ name is spelled Volz. In the second sentence under NEW BUSINESS, subheading John’s Services, the sentence should read, “Based on the information presented…”

PRESIDENT’S UPDATE

Nothing to report.

TREASURER’S REPORT

The financials were e-mailed to the Board. The Expense Tracking and Budget Comparison sheets were not received. The Board requested that Management Specialists, Inc. resend these financial sheets for additional review at the next Board of Directors Meeting. It was also noted that the Bank of Colorado account appears to still be open. The Board directed Management Specialists, Inc. to find out if this is the case, and if it is, have this account closed.

MANAGER’S REPORT

Grounds – Brad’s Snow Removal is the current snow contractor chosen by the Board of Directors after review of bids that were solicited at the first of November.

Delinquencies – There are still concerns from the Board regarding the five percent (5%) interest and the fifteen percent (15%) interest per annum fees that are not appearing to be assessed to delinquent homeowners. Management Specialists, Inc. will investigate the current fees and fines that are being posted to delinquent accounts and report back to the Board.

Covenant Violations

· 1550 Raven Avenue, Unit I – Blinds will continue to be fined at $100.00 per month.

· 1519 Raven Circle, Unit H – The railing was not painted to match the current color. The Board directed Management Specialists, Inc. to send a letter to the homeowner stating that the rail will be repainted in the spring when the units are painted and requested that in the future, any work that is done be approved by the Board prior to commencement of work through a Design Review Request.

OLD BUSINESS

Discussion Regarding Decks – Board members Gordon Slack and Phil Balcomb will write down some guidelines that will be provided to the homeowners concerning follow-up to the deck letter that was sent in the recent newsletter.

NEW BUSINESS

Insurance Bids – State Farm is the only insurance agent that has currently responded to the insurance bids from Ranch Meadow Condominium Association, Inc. Additional bids will be received by Management Specialists, Inc. by December 1, 2003, and information will be forwarded to the Board for review.

Combined Grounds Contracts – It was noted that, as previously decided by the Board, the grounds contract has been separate from the snow removal contract and the sprinkler maintenance contract. It is requested by the Board that Management Specialists, Inc. combine these contracts and contract dates from April to April. Management Specialists, Inc. will work on combining these contracts using previous contracts approved by the Board. Bids will be solicited for the Board to review at the January Board meeting.

1520 Raven Circle, Unit E – The Board reviewed pictures presented by Management Specialists, Inc. on behalf of the homeowner concerning damages to her painting. The homeowner believes that the grounds company hit the side of her building hard enough to knock the painting off the wall and cause damage. After reviewing the information, the Board moved that this would not be reimbursed by the homeowner’s Association and is the homeowner’s responsibility. The Board suggested that the homeowner contact their insurance company to have the painting reimbursed.

NEWSLETTER ARTICLES

· Next meeting date.

· An update of what is happening in the Association, to be dictated by Board Member Gordon Slack.

· Dog feces issues.

· Hose no’s.

NEXT MEETING

The next meeting will be held January 28, 2004 at the Estes Park Municipal Building. If there are problems due to inclement weather, a back-up date will be held on February 4, 2004.

ADJOURNMENT

All items being discussed, the meeting was adjourned at 8:40 p.m.

PC/mkm